Ministry Management System

Enabling growth through leveraging and scaling up the talent and expertise of our leaders ...

Kevin Stone

Membership

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Admission

The terms of admission to this congregation are: (1) Faith in Jesus Christ as the Son of God, (2) Repentance from sin, (3) Confession of faith, (4) Baptism by immersion in water for the remission of sins, and (5) Signing of the Membership Covenant.

Members of other congregations who have already professed their faith in Christ and have been baptized by immersion may become members of this congregation by signing the Membership Covenant.

Responsibilities

Each member shall live a dedicated, committed, and Christ-like life. Each member shall serve in areas for which they are gifted and regularly set aside financial gifts and offerings to support the work of this congregation as God has prospered.

Members of the church are not personally liable for the church’s debts solely because of their membership.

Active Member

Any person who the church staff has determined has met the requirements, accepted the admission responsibilities, and signed the Membership Covenant shall be placed on the membership roll as an active member.

Active members are indicated via “Member” status in the church database.

Inactive Member

If a member of this congregation has not attended weekend worship services for a period of three months, and if such absence is not for illness or temporary absence from the community, that member shall become an inactive member and shall not be eligible to vote in a congregational meeting.

A person may be restored to active membership by making a statement to the church staff of his or her intent. After sixty days, the church staff may then restore voting privileges.

Discipline

The church staff shall discipline members who become unwilling to submit to the authority of the Word of God. In all cases, the model found in the New Testament shall be followed (Matthew 18:15-18, 1 Corinthians 5:1-13, 2 Corinthians 2:5-8, 2 Thessalonians 3:6-15, James 5:19-20).

If the church staff deems the person unresponsive or otherwise unwilling to submit to the authority of the Word of God, they shall remove the person’s name from the membership roll.

A person may be restored to membership only by action of the church staff and upon re-signing of the Membership Covenant. (See Church Discipline Policy.)

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Related Documents

Membership Covenant
Church Discipline Policy
Church By-Laws

Name and Purpose

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Name

The name of this congregation shall be YOUR CHURCH.

Statement of Purpose

YOUR CHURCH, located in Your County, Your State, shall exist as an Independent Christian Church, founded upon the faith and practices of the church as it is found in the New Testament.

YOUR CHURCH shall maintain fellowship and be identified with Independent Christian Churches nationwide.

These by-laws provide mutually agreed-upon guidance for the operational matters of congregational faith and life.

Autonomy

This congregation shall forever remain free and independent of all other organizations, religious or secular, within the limitations imposed by the laws of the state of Pennsylvania and the United States of America.

Organizational Purpose

YOUR CHURCH is organized exclusively for charitable, religious, and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code.

Earnings

No part of the net earnings of YOUR CHURCH shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes outlined in the purpose clause hereof.

No substantial part of YOUR CHURCH’s activities shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from the Federal Revenue Code or corresponding section of any future federal tax code.

Dissolution

Upon the organization’s dissolution, any remaining assets will be given to Milligan University, located at 1 Blowers Boulevard, Milligan College, TN 37682.

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Related Documents

Church By-Laws

Security Person Ministry Description

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Purpose

Serving as a Security Person helps to ensure the church provides the safest possible environment for children and adults attending and serving during weekly services and special events.

General Description

The Security Person stands watch during services and at other critical times to ensure the safest possible environment is maintained. Incidents are confronted and addressed in an effective manner that minimizes disruption and harm to persons or property. Security team members are also expected to respond when needed in an emergency medical situation.

Time Commitment

A security team is on duty during weekend services as well as during special events as needed. The Security Person is asked to serve at least one Sunday one time per month. Individuals are also recruited as needed to staff a security team for special events. In addition to serving on the security team, each person will be asked to attend periodic training in the areas of security and emergency medical response.

Specific Duties and Responsibilities

  1. Maintain a watchful eye while making rounds, ensuring the assigned area is properly patrolled and monitored.
  2. Stay in radio communication with other security personnel as well as parking, usher, and tech team members at all times prepared to respond as needed.
  3. Wear a security badge at all times as proper “Church Security” identification.
  4. Respond to medical and other emergencies according to established procedures.
  5. Function as operational logistics person when needed by a children’s classroom, adult worship, or other church staff or volunteer leader.
  6. Manage traffic flow as guests drop off/pick up children and enter/exit the adult worship area.

Training and Resources

Completion of periodic training on church security procedures and best practices is required of each volunteer. Obtaining a certification in CPR is also required. Other training may be requested of the volunteer as needed to ensure the best techniques are being utilized to ensure the church maintains a safe environment at all times.

Reporting Relationship

The Security Person reports to the Security Team Leader and, in the absence of the Security Team Leader, the Executive Pastor.

Usher Ministry Description

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Purpose

Serving as an Usher helps the church to provide a welcoming, comfortable, and safe environment for guests attending weekend services and special events.

General Description

An usher serves as part of weekend services in support of service production and as the primary contact with guests. Scheduled on a rotating basis, ushers prepare and distribute programs, offer Bibles, seat guests, collect offerings, serve communion, and function as ministry assistants to the pastoral staff during the worship service.

Time Commitment

The usher team serves during weekend services as well as during special events as needed. Ushers are asked to serve a minimum of one service, one time per month. Individuals are also recruited as needed to staff an usher team for special events. In addition to serving as part of weekend services, ushers will be asked to attend periodic training classes.

Specific Duties and Responsibilities

  1. Prepare adult worship auditorium for weekend services (collect waste; rope off closed seating areas, etc.).
  2. Rope off entrance to adult worship at designated times and as directed.
  3. Manage traffic flow as guests enter the adult worship area.
  4. Greet guests as they enter weekend services and offer programs, pens, and Bibles.
  5. Help guests with finding a seat and any other need as they are entering the adult worship area.
  6. Prepare and serve communion as part of the weekend service program.
  7. Collect, sort, and secure offering as part of the weekend service program.
  8. Collect cards and other items from guests and manage traffic flow at the conclusion of weekend services.

Training, Resources, and Other Requirements

Church outreach staff and lay leadership will provide training and required supplies for ministry.

Reporting Relationship

Ushers report to the usher team leader and in the absence of the usher team leader they report to the Outreach Pastor.

Sound Operator Ministry Description

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Purpose

Serving as Sound Operator helps to ensure the church accomplishes its mission through the production of creative and inspiring weekend services and special events.

General Description

The Sound Operator serves as part of the Tech Team during weekend services in support of the Arts organization. Scheduled on a rotating basis, the Sound Operator configures, operates, and troubleshoots all audio equipment used in the execution of weekend services and special events. This includes audio equipment connection, sound board setup/configuration, sound checks and other testing, and sound board operation during rehearsal(s) and production of all weekend services and special events.

Time Commitment

The Tech Team serves during weekend services as well as during special events as needed. Sound Operators are asked to serve all scheduled services, at least one weekend per month. Sound Operators are also recruited as needed to staff a Tech Team for special events. In addition to serving as part of weekend services, Sound Operators will be asked to attend periodic team meetings and training sessions.

Specific Duties and Responsibilities

  1. Arrive at the scheduled time and begin review of cue sheets and other information related to the service or special event.
  2. Evaluate the status of the sound board and reconfigure as needed.
  3. Check, replace batteries in, and distribute wireless microphones and other equipment as needed to equip band members, speakers, etc.
  4. Coordinate and direct sound checks with band members and others involved in the production to ensure equipment is functioning properly and that proper sound levels and sound mix is obtained.
  5. Attend walk through meeting along with other production team members to review the service order and other important service production details.
  6. Conduct rehearsal to fully understand service details and to practice transitions and audio cues as needed to minimize distractions during the service(s).
  7. Coordinate with other Tech Team members to produce the service/special event as planned.
  8. Attend band practice the week before the weekend you are scheduled to serve.
  9. Attend regular Tech Team meetings and training sessions.

Training, Resources, and Other Requirements

Attending periodic conferences and/or seminars/training sessions is regularly required to ensure the best tools and techniques are being utilized by the church in the production of weekend services. At a minimum, the Sound Operator should attend the Welcome to YOUR CHURCH class.

Reporting Relationship

The Sound Operator reports to the Worship Arts Pastor.

Youth Pastor Job Description

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General Description

The Youth Pastor is responsible for all aspects of ensuring the spiritual growth and development of students (grades 6 through 12). This includes leadership of weekly programs and periodic special events (camps, conferences, trips, service projects, etc.).

Essential Job Functions

  1. Lead a team of paid staff and volunteers in the creation and operation of a student ministry, including weekly services and routine special events.
  2. Plan and execute biblically accurate, culturally relevant, and high-energy services for students.
  3. Create and manage a student ministry calendar that will drive all the activities and teaching for the ministry.
  4. Direct the recruitment, training, and development of volunteers as needed to staff weekly programs and special events.
  5. Develop and disciple a group of student leaders.
  6. Implement student registration, program management, and security policies/practices in support of weekly services and special events.
  7. Cast vision for, teach and program the church’s annual fall retreats for students including music selection, development of messages/teaching, and utilization of games and other artistic elements in the inspiration of students in learning about God.
  8. Design, plan, and conduct periodic parent meetings in order to meet the needs and expectations of families attending YOUR CHURCH.
  9. Lead the creative use and proactive upkeep of facilities and grounds used for all student ministry activities.
  10. Assist in the development of an annual budget for student ministry and manage spending to budget.
  11. Function as a member of YOUR CHURCH’s pastoral staff performing baptism services, weddings, funerals, etc. as part of a rotation schedule.
  12. Perform other duties as assigned.

Education and Experience

This position requires a minimum of 5 to 7 years of experience as a staff member in a student ministry leadership capacity. Possession of a Bachelor’s Degree in Youth Ministry or related field is required. (Extensive ministry experience, in some cases, can be substituted.) The successful individual will be a strong leader with a solid work ethic, possessing a passion for teaching students about God and the ability to administrate as a department head. Working knowledge of creative programming related to student programs and special events is a real plus.

Position Structure and Level

Grade: TBD
Reports To: Executive Pastor
Classification: Exempt
Category: Regular Full-Time
Staff Designation: Senior Staff and Ministry Staff

Related Documents

Staff Policy Manual
Staff Policy Manual – Job Descriptions Section
Compensation Program